Home Care Coordinator

Do you love leading caregivers and helping them be successful? Do you want to play a vital role in supporting home care clients and meeting their unique needs? If you answered Yes…then we want YOU to Apply Today! Who We Are With over 30 years of combined experience, Villageplan™ provides the highest level of care and service, made possible only by hiring exceptional people who represent Villageplan’s core values, mission, and vision; that everyone should have access to an expert to help them navigate the challenge of caregiving and care services.
We do this by changing the way people care for aging loved ones! If our mission and values speak to you…we would love for you to Apply with Us! Position Details The Home Care Coordinator provides mentorship, training, one-on-one guidance, and support to in-home CarePros while providing excellent customer service and professional care to clients and offers administrative assistance.
Consistently matches field employees with clients based on the needs and field staff’s skill level and attributes.
Job Duties CarePro Support: Provide supervision of direct care staff (CarePros) including hiring, training through skills evaluation and orientation, mentoring and coaching/counseling Accompany the first scheduled CarePro with each new client- virtually or in person Meet and become familiar with all current clients and CarePros that they supervise Conduct supervisory visits for CarePros and clients on a routine and ongoing basis Provide training to CarePros under the direction of the Manager of Home Care or Professional Care Manager Monitor and update appropriate business trackers on a regular basis Tracking and compliance of CarePro continued education and training programs Responsible for follow up with CarePros and clients Coaching CarePros as needed Schedule CarePro annual reviews with approval of the Manager of Home Care or designee Client Support: Conduct new client assessment in accordance with new client onboarding process Develop customized care plans for each client and ensure the assessment is updated regularly to reflect the plan Obtain input from client, client’s family, and other professionals involved with client’s care to maintain optimal plan of care Function as the primary point of client/CarePro contact, addressing issues/concerns using judgment consistent with standards, practices, policies, procedures, regulation, or law.
Appropriately document client and/or CarePro communication with timely updates to client care plans in all applicable systems and/or processes Complete delegation with all current clients requiring a delegated CarePro Function as point of contact for all current and future clients and CarePros Participate in regularly scheduled on-call rotation to handle off-hours staffing needs Be available as backup CarePro for call-ins and last-minute shifts Staffing Support: Efficiently schedule CarePro/client based on CarePro skill set and client needs Utilize effective staffing skills to strategically staff CarePros avoiding overtime whenever possible Regularly monitors the Home Care department’s monthly staffing statistics and develop solutions to increase client hours and satisfaction Maintain communications with client, client’s families, or guardian regarding changes in scheduling hour or staff.
Ensure proper CarePro rates are assigned, and appropriate billing codes are used Ensure Clear Care system information is current and up to date Ensure all approved CarePro time off requests are updated in Clear Care and reported to the payroll department for PTO hours to be paid Billing and payroll for client and Carepro caseloads Other Responsibilities: Ensure compliance with WAC & RCW for self and assigned CarePros Maintain flexibility and reliability; travel within assigned service areas as needed and expected; provide overall support to the home care department as needed Provide back up to recruiter, reception desk, intake and CarePros as needed or as assigned Assist with performing new client assessments and intakes Assist with the CarePro recruitment process; screening, interviewing, and evaluating for hire Complete all Continuing Education courses as required by WA State for Villageplan as a home care agency Assist with the recruiting process and new hire orientation as needed Assistance to office assistant for front office/reception Must be able available for emergency client coverage and be able to follow all care plan tasks assigned Participates in case reviews, consulting with the team caring for the client, to evaluate the client’s needs and plan for continuing services.
Adhere to all guidelines and policies outlined in VillagePlan Employee Handbook Travel within the greater Spokane/Tacoma/Seattle area as needed or assigned Preforms any other duties as needed or assigned Qualifications Minimum two years supervisory experience required Current Certified Nursing Assistant or Home Care Aide Certification required Nurse Delegation experience preferred Diabetes Delegation preferred Current CPR certificate or willingness to obtain certification within 14 days of employment Ability to travel required within the assigned service area Comply and maintain valid Driver’s License, vehicle insurance and clean DMV record Strong computer and technology acumen Strong leadership skills with an elevated level of professionalism Compensation: Villageplan is committed to providing market competitive, equitable pay to all employees Compensation: $24-27/hour depending on relevant experience.
Benefits: Villageplan is proud to offer the following benefits to employees Amazing Workplace Culture and Supportive Environment 401(k) with company matching contribution Health insurance Dental insurance Vision insurance Paid time off 10 paid Holidays Professional development assistance Same day pay available through Tapcheck Job Type: Full-time Work Location: Location Tacoma, Hybrid – Regular travel to client’s homes is required Schedule: FT- 8-hour shift Work days - Friday-Tuesday