EARLY ACHIEVERS GRANT PROGRAM CONTACT

SUMMARY THE BATES TECHNICAL COLLEGE Program Contact (PC) of the Early Achievers Grant (EAG), will be the main contact for students, faculty and staff regarding any questions or information needed regarding the grant.
The PC’s main responsibility is to recruit, advise, enroll, retain, and provide services to all students served under the grant.
The PC will be the liaison between the EAG student and the college and will provide expertise to answer and resolve any students’ questions and concerns.
The PC will also work closely with other staff members to ensure the proper function and operation of the EAG.
First consideration will be given to candidates who apply prior to May 6, 2024.
Please Note: Full potential salary for this position is listed.
Salaries at the top of the range are earned through longevity.
Annual starting salary is $62,900 to $67,565 depending on experience.
Open PTE positions will be open to all permanent bargaining unit members at Bates for a minimum period of five (5) days from posting prior to being offered to non-union members or outside applicants.
ESSENTIAL FUNCTIONS & OTHER DUTIES Recruitment Develop partnerships with provider organizations in the area to be aware of and responsive to community needs.
Communicate those needs to relevant faculty, staff, and administrators at the college.
Recruit a pool of potential grant recipients from family home childcare businesses, childcare centers, ECEAP and Head Start programs that reflect the diversity of the local provider community and the children they serve.
Attend regional meetings offered in partnership with the Department of Children, Youth, and Families.
If unavailable, a representative from the college will be sent in their place.
Maintain a waitlist of potential EAG students not yet able to access the grant due to limited funding.
Implement practices that promote educational access, meeting the needs of BIPOC providers, providers of various learning languages, and geographical locations.
Create and distribute advertising material to disseminate information about the EAG to the community.
Respond to all potential students’ inquiries about the EAG and ECE program.
Enrollment Provide accurate information regarding updating residency status at the college.
Manage the Education and Registry Information Tool (MERIT).
Update and maintain student records.
Assist students with enrollment and registration.
Advising Provide accurate information to students about the Early Achievers Grant program, Washington's quality rating and improvement system (QRIS), Career Portal, and pertinent WACs.
Provide accurate information about the college’s grant application process, including student eligibility, student consent to data sharing, and waitlist status.
Provide accurate information about the college's admission requirements and processes, financial aid forms, student placement assessments, registration procedures, college academic standards and procedures and student services provided to potential Early Achievers Grant recipients.
Provide information about financial aid, assist students with completion of forms, and coordinate the development of financial aid packages for each student according to their needs.
Help students plan their college program and course schedule customized to the needs of each student.
Assist students in filling out Worker Retraining and FAFSA applications and sending paperwork to appropriate departments.
Communicate with students regarding their Student ID number, Bates email, and inform students of CTC Link and Canvas sign-in process as well as other information regarding IT issues, beginning of quarter information, Resource Center hours and tutoring information, etc.
Assist students with placement testing and signing up for the appropriate math, English, and general education courses.
Ensure students are register on the following quarter to continue towards their education goal.
Review students grades and plans of study to ensure students are on track and obtaining the proper credentials.
Periodically meet with students to discuss academic standing, financial aid concerns, academic warnings, etc.
Work closely with college staff and students to create an action plan for the student to overcome the challenges.
Retention Responsible for managing a caseload of students.
Coordinate prior learning assessment and the awarding of credits and credentials as requested by the student.
Communicate with ECE faculty, advisors, and members of the financial aid office regarding students' needs and to support student success.
Coordinate wrap-around support services such as tutoring, mentoring, study groups, eLearning workshops, or emergency assistance as needed.
Contact all grant recipients each quarter.
Track and discuss their progress, deploy support services as necessary, and assist with planning their course schedule for the following quarter.
Verify student employment and center eligibility through MERIT and track student academic standing.
Assist students with any other issues that may arise related to the Early Achievers Grant program.
Track student completions using transcript reports or other tools and assist students as they submit certificate and degree applications.
Assist students in documenting their education in MERIT.
Complete waivers and submit them to the EAG manager at the State Board as needed in order to support students' continued progress toward their goal.
Administrative Work with finance to maintain an accurate budget to ensure existing students will be able to continue progress towards their goals for the duration of the funding year.
By each due date, complete and submit reports to the State Board for Community and Technical College’s (SBCTC’s) Grant Manager.
This includes the ECE Course Schedule.
Prior to finals each quarter, consult with the registrar's office to ensure all EAG students are coded according to the SBCTC coding manual.
Distribute and facilitate completion of quarterly EAG Student Survey.
Attend quarterly Point-of-Contact meetings organized by the SBCTC.
If unavailable, a representative from the college will be sent in their place.
Complete appropriate tuition/book/misc.
payments forms.
Assist students with ordering and purchasing books.
Contact students to coordinate pick-up and delivery options for course materials and books.
Manage each student’s book budget for the quarter/year.
Create and maintain inventory of available technology available to the students.
Non-Essential/Other Functions Support college student achievement practices to ensure student retention, completion,?and progression.
Participate actively and collaboratively with College Student Services and program advisory committees to maintain student job placement records.
Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.
These needs may also change based on SBCTC, DCYF and EAG program guidelines.
Supervisory Responsibilities This position has no supervisory responsibilities.
Conditions of Employment Once offer of employment is made, a background check including criminal record history will be conducted.
Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position.
This position does require the ability to attain a clean background check through Department of Early Learning.
This position is required to work on campus but will also include hours outside of regular business hours (nights and weekends), per student availability and travel to students’ work sites and quarterly EAG meetings.
Valid Washington State Driver’s License and reliable vehicle for reimbursable travel QUALIFICATIONS Minimum Qualifications Associate degree in Early Childhood Education, Education, Social Work, Human Services, or a closely related field and one (1) year of experience working in an early learning setting or work experience in providing effective customer service to dislocated adults, nontraditional, or low-income clients in a higher education, counseling, social service, or related field.
OR High school diploma/GED and three (3) years of experience working in an early learning setting or providing effective customer service to dislocated adults, nontraditional, or low-income clients in a higher education, counseling, social service, or related field.
Allowable Substitution If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications Two (2) years of experience working in an early learning setting.
Grant management experience.
Experience using ctcLink creating student records and retrieving financial reports.
Guiding and motivating students to complete academic path.
Experience and skill in data and records management.
Working experience in higher education.
EQUAL OPPORTUNITY STATEMENT Bates Technical College reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations.
Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.
680.
7010.
Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Vice President of Institutional Effectiveness and Student Success at 253.
680.
7105, Downtown Campus A211.
For employee matters, the Director of Human Resources at 253.
680.
7180, Downtown Campus A326.
Available Benefits to Eligible EmployeesAs a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental PlansMedical PlansEmployees pay a portion of their medical care cost through payroll deduction.
The employee premium is based on the choice of plan and coverage for eligible dependents.
Vision is covered under the medical plan.
Dental PlansBates provides dental coverage at no monthly premium cost to the employee.
Benefit eligible employees have a choice of dental plans.
Options include: Uniform Dental Plan - Preferred Provider Organization DeltaCare - Managed Care Plan Willamette Dental - Managed Care PlanRetirement PlansFaculty and Exempt PositionsFaculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS).
to compare the two plans.
Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS).
to compare the two plans.
SBRP (TIAA) is a defined contribution plan with the following contribution rates: Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.
5% of gross salary; 50 & over: 10% of gross salary Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.
5% of gross salary; 50 & over: 10% of gross salary TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates: Employee Contribution: Varies from 5% to 15% Employer Contribution: 15.
41% of gross salary PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates: Employee Contribution: Varies from 5% to 15% Employer Contribution: 12.
83% of gross salary Classified PositionsClassified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS).
to compare the two plans.
PERS Plan 2 is a defined benefits plan with the following contribution rates: Employee Contribution: 7.
41% of gross salary Employer Contribution: 12.
83% of gross salary PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates: Employee Contribution: Varies from 5% to 15% Employer Contribution: 12.
83% of gross salary Employee and employer contributions to applicable retirement plans are mandatory.
The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.
Term Life InsuranceBates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee.
Employees can enroll in additional low cost life insurance for themselves and dependents.
Long Term Disability Insurance (LTD)Bates provides a basic LTD insurance plan at no cost to employees.
The basic plan pays a maximum of$240 per month after 90 days of total disability.
The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.
Other Optional BenefitsAFLACFlexible Spending Arrangement Dependent Care Assistance ProgramVoluntary Employees' Beneficiary Association American Fidelity – Short-Term DisabilityFully Effective Employees – Employees Assistance Program Guaranteed Education Tuition Deferred Compensation, Section 457 Plan SBVIP, 403(b) PlanLeaves and HolidaysVacationEligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.
Sick LeaveEligible classified, faculty, and exempt staff accrue sick leave monthly.
Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.
HolidaysBates observes the following holidays/non-work days:Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr.
Day, Presidents' Day, Memorial Day, JuneteenthPersonal Leave/Family LeaveIn addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee statusPlease Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes